Careers

Receptionist

The Receptionist will coordinate administrative duties for all staff in order to create and maintain a premier office environment. This role maintains office cleanliness and organization to accommodate changing business needs while meeting high expectations, and supports all departments as needed, particularly the Executive team and HR/Administration.

Essential Functions

- Welcome guests into office with smile and friendly demeanor

- Answer phones and direct calls appropriately

- Organize office space regularly to ensure neat and tidy presentation of all areas, especially multi-use workroom, mail room, and all closets and storage spaces

- Maintain high standard of cleanliness within the office, including but not limited to dusting offices and conference rooms, straightening chairs, breaking down boxes, maintaining organization and sanitation of gym space, collecting towels for laundry service, checking restrooms regularly, re-stocking soap and toilet paper, and partnering with janitor services as needed

- Manage kitchen spaces (2) by loading and unloading dishwasher, maintaining coffee machines, wiping tables and countertops, refilling water bottles, restocking paper towels, cleaning microwaves, and cleaning out fridges

- Walk the office space multiple times a day to ensure high degree of cleanliness and organization

- Responsible for opening and closing the office daily, including lights and locks; occasionally shifting work schedule to accommodate business needs or events

- Receive orders and shipments in a timely fashion so staff needs are met and boxes are put away

- Collect mail and sort daily, delivering internally as needed

- Provide regular assistance in the mail room and send out mail for staff members when requested, including boxing materials and securing postage

- Check inventory regularly and order all office supplies and manage relationship with vendors

- Communicate with all staff as needed on administrative updates and reminders

- Lead a team of administrative back-ups, communicating frequently prior to and during absences to ensure that reception desk and all office emergencies have appropriate level of coverage

- Support the Executive team and HR department to provide additional clerical duties as needed (filing, label making, special requests, etc.)

- Plan and execute internal events, including sending out communications and calendar invites, ordering food, planning agenda, shopping, arranging space including possibly moving tables and chairs

- Set up for internal and external meetings as requested

- Manage the company-shared Travel/Events Calendar

- Serve on the Events Committee to contribute to administration of external events

Qualifications

Minimum 2 years of office or administrative experience

- Strong written and verbal communication skills

- Proficient in Microsoft Office Suite

- Strong interpersonal skills

- High attention to detail who takes initiative and works well independently

- Enduring commitment to high standards and excellence

- Ability to prioritize workload and meet defined deadlines

- Positive attitude and willingness to work enthusiastically within changing priorities

- Preferred 2 years of event planning or hospitality experience

Application Instructions: Please submit your resume (with cover letter) to HR@nbcf.org. We are excited for you to tell us why you'd like to join our team!

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